QN-009A
Counterfeit Materials Avoidance AS9100
a. “Counterfeit Item” is defined to include, but is not limited to, (i) an item that is an illegal or unauthorized copy or substitute of an Original Equipment Manufacturer (“OEM”) or Original Component Manufacturer (“OCM”) item; (ii) an item that does not contain the proper external or internal materials or components required by the OEM or OCM or that is not constructed in accordance with OEM or OCM design, but is represented as such; (iii) an item or component thereof that is used, refurbished or reclaimed but the Seller represents as being a new item; (iv) an item that has not successfully passed all OEM or OCM required testing, verification, screening and quality control but that Seller represents as having C5met or passed such requirements; or (v) an item with a label or other marking intended, or reasonably likely, to mislead a reasonable person into believing a non·OEM or OCM item is a genuine OEM or OCM item when it is not.
b. “Authorized Distributor” is defined as a distributor with which the OM has a contractual agreement to stock, repackage, sell and distribute its product lines. Authorized Distributors normally offer the product for sale with full manufacturer flowthrough warranty.
Seller’s Risk Mitigation Seller shall maintain a Counterfeit Item risk mitigation process internally and with its suppliers using SAE AS5553 (parts) and AS6174A (materials) as a guide.
The Seller shall participate in the Government Industry Data Exchange Program (GIDEP) monitoring and acting on GIDEP reports which affect product delivered to the Buyer. When suspect or confirmed counterfeit item(s) associated with this purchase order are discovered the Seller shall issue a GIDEP report and shall ensure suspect counterfeit items are not delivered to Star Engineering.
Seller shall immediately notify Star Engineering with the pertinent facts if Seller becomes aware or suspects that items delivered in accordance with the Star Engineering purchase order are or contain suspect or confirmed counterfeit items. When requested by Star Engineering, Seller shall provide OCM/OEM documentation that authenticates traceability of the affected items to the applicable OCM/OEM.
Seller shall provide evidence of the Sellers risk mitigation process to the Star Engineering Buyer upon request.
Seller shall purchase material directly from OEMs or OCMs or from Authorized Distributors of OEMs or OCMs and shall obtain approval from the Star Engineering Buyer if items required to satisfy this order cannot be procured from these sources.
Seller shall present complete and compelling support for any request to procure from sources other than OEMs or OCMs or their Authorized Distributors and include in the request all actions completed to ensure the parts thus procured are not Counterfeit Items. The Seller’s supporting documentation shall also include:
– Results of authentication test and analysis conducted. (using AS5553 and AS6174A as a guide)
– Traceability with identification of all supply chain intermediaries wherever such traceability exists.
– Identification of and traceability to the source for any remarked or resurfaced material.
Seller is not authorized to deliver any item procured from sources other than OEMs or OCMs, or their Authorized Distributors without prior written authorization from the Star Engineering Buyer.
The seller shall segregate and provide traceability identifiers (Le. Date Code / Lot Code., Serial number) for all items delivered to Star Engineering which contain an item procured from sources other than OEM”s or OCM”s or their Authorized Distributors.
Seller shall flow down to, and ensure compliance with the requirements of this Q-Note by, lower tier suppliers providing items for delivery to Star Engineering under this order.
DATA SUBMISSIONS
• Certificate of Conformance.
